1/3 Digitalization in pulp & paper - Streamlined management of installed base data

Digitalization is all about information; collecting it, compiling it, interpreting it, and ultimately using it. In the production of bioproducts such as pulp and paper, the process is full of valuable information. Considerable benefits can be gained by utilizing all this available process data efficiently. The best place to start is your list of installed process equipment and components.

A unified and streamlined installed base list that is both accurate and based on real-time data can save you time, money and resources. Bringing clarity into the list of items and structure into the naming policy makes the planning of preventive maintenance easier, helping ensure spare parts availability and minimize the risk of lengthy and costly shutdowns.

It is not at all uncommon for installed base list to be degraded over time. A new item on the list is often created just with one extra push of the space bar or caps lock. Every variant spelling is a new and separate item on the list. The management and maintenance of an installed base list can be a virtual nightmare without a coherent naming policy and a unified database.

Utilizing the modern digital tools at our disposal, together we can create a streamlined list that can work as a basis for future order, invoicing, delivery and maintenance procedures. Based on tag-specific data provided for each device in your process, we can go forward with a digital audit that will help us take all this information into the same format. A physical audit should be carried out on the most critical devices to verify the accuracy of the new harmonized list.


The end result of our joint efforts is a full list of devices that is clarified, unified and harmonized – and in most cases considerably shorter and easier to manage and maintain in the digital environment. We have experienced situations that have started with over 5000 listed items. By creating a coherent naming policy and carrying out the streamlining process together, by the end of the audit process it turned out that with the exact same installed base the list had shrunken down to just 550 items.

This almost 90% improvement is largely explained by inconsistency in the naming and listing of devices. By harmonizing, streamlining and maintaining your accurate installed base data you can achieve great monetary savings in labour costs and spare parts inventory, and simultaneously uncomplicate the tasks involved with well-planned and executed lifecycle services and predictive maintenance.

With the secure and carefully monitored IIoT (industrial Internet of Things), having this installed base information is just the beginning. The next steps may well involve the automation of spare parts ordering and inventory monitoring. The possibilities are endless. Stay tuned for more content about the opportunities surrounding the digitalization of the pulp and paper manufacturing process.

Text originally published in 2018, and slightly updated in April 2022, due to the company name change to Valmet.


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Part 2: Digitalization in pulp & paper - Optimizing processes based on valve performance data

Part 3: Digitalization in pulp & paper - Network your way to better business